AP Automation for Retail & Wholesale

Accounts Payable professionals in wholesale and retail face many unique challenges. The volume of invoices dealt with is high – and so are the number of suppliers. Retailers need to be quick, to respond to new market trends at all times.

250,000+ Users

Over 2,500 clients worldwide

Stena Line
Saint Gobain
Canadian North

Invoice processing in the cloud

Palette offers AP Automation in the Cloud with invoice processing, mobile approval workflows, complex PO matching and audit trail.

With a modern AP solution, you will eliminate manual data entry, reduce repetitive and time consuming task and speed up the approval workflow. Avoid late payments and get satisfied suppliers!

A fully automated AP process can offer dramatic improvements, allowing the finance department to focus on strategic tasks, such as profitability analysis, increase vendor loyalty and optimize repository.

Efficient approval workflow

Palette’s user-friendly system can receive invoices in many different formats, i.e. scanned paper invoices, PDF’s or EDI/e-invoice. When invoice data is captured, the invoice will be sent out in a pre-defined approval workflow. PO invoices can be automatically matched against the order.

Eliminate manual data entry

Paper invoices are scanned and invoice data captured by the system.

Approval workflow

Invoices are sent out in a pre-defined workflow for invoice approval.

Automatic reminders

The system automatically sends out reminders to approvers well in advance of monthly closing.

Automated matching

Purchase invoices can be matched by the system against a contract or purchase order.

Seamless Integration with your ERP

Integration with NetSuite

Native tools to ensure that the business rules of your system, data control, and validation are applied to all data communication.

Integration with Dynamics 365

AP Automation for Dynamics 365 Finance and Operations and Dynamics 365 Business Central.

Integration with SAP

AP Automation that integrates with SAP Business One and SAP R/3.

Integration with Workday

With Palette’s standardized Integration to Workday enable a “plug and play” integration experience with minimal configuration.

Intelligent Invoice Capture

Using artificial intelligence and capture automation, data is intuitively extracted from both paper and emailed invoices with 95% accuracy rates for paper and a 100% accuracy rate for electronic formats.

Approval workflow

Palette automatically sends invoices to the proper approver, according to pre-set rules. If needed, you can add approvers to an existing workflow and ad-hoc routing is possible.

3 way match

Match vendor invoices to purchase orders, contract or goods receipts. Our advanced matching functionality automatically matches hundreds of lines – saving you time and money.

Automated PO Matching by Palette Software
Archive & Audit - Audit trail software by Palette

Archive & Audit

A step-by-step history of invoice transactions is recorded, including communications between internal staff and suppliers. Palette creates a complete searchable invoice archive for reference and auditing purposes.

The automation with Palette means a good time gain for us and in the integration with AX we know with certainty that everything will be quite right all the way.

Jan Skarner, Head of Business Navigation

Clas Ohlson Automates AP with Palette

The retail chain Clas Ohlson struggled with more and more invoices and manual matching between purchases, delivery and invoices for several years. In connection with the change of financial system, they saw the possibility of implementing an electronic invoice management solution with automatic matching.

Are you ready to take the next step?

Let us know what problem are you looking to solve.

The next step: full purchase to pay automation

When the AP process is automated, many businesses chose to level up the automation and also include the purchasing process.

Efficiency is increased with each element that is automated, which contributes to increased control and profitability. At Palette, we can assist you on the path towards full automation so you only need to spend time on exceptions that arise.

Lower costs with a P2P solution

Review and approve the purchase order instead of waiting for the invoice to arrive before signing off on the purchase. With a user-friendly system for purchase-to-pay, you steer the purchase towards selected suppliers, lowering both costs and time spent on the purchasing process.

Administration is reduced for the purchasing department, which can devote more time to negotiate favorable agreements and discounts. With our advanced matching engine, all PO-invoices can be matched by the system and you will reach a “zero touch” process.