Intelligent Invoice Capture

Using artificial intelligence and capture automation, data is intuitively extracted from both paper and emailed invoices with 95% accuracy rates for paper and a 100% accuracy rate for electronic formats.

Quote from Palette customer
We searched for a flexible purchase-to-pay solution that could help us control purchasing and secure supplier loyalty, and that would also live up to our internal authorization framework.

Eva Petré Rege, Head of AP & AR, Coor Service Management

invoice scanning and intelligent capture services

Completely eliminate time-consuming and costly manual data entry

Using artificial intelligence and capture automation, data is intuitively extracted from both paper or emailed invoices. Palette’s Capture Solution is capable of automatically and intuitively detecting and learning unique supplier invoices based on their respective layouts.

  • Handles paper and all electronic formats: PDF, EDI, XML, CSV, HTML, TIFF, JPG, PNG, DOC, XLSX. etc.
  • Software instinctively learns invoice layouts and data fields and stores them in a database
  • Data is intelligently extracted and flowed into a central dashboard or your ERP
  • 100% accuracy for electronic invoice formats—no cost for suppliers
  • 95% accuracy for scanned paper invoices
  • Easy-to-use and intuitive browser-based interface


Manage large invoice volumes with Palette’s secure, compliant invoice-scanning service with advanced OCR and AI digital capture technologies

Palette’s Invoice Scanning & Collection service receives invoices in multiple formats, including physical mail, images, email, fax, PDF documents, EDI, and XML. It combines sophisticated high-speed scanning with advanced form-identification technology to automate the processing of all document types.

  • Leading-edge technology without the need to purchase costly equipment and software
  • Documents are tracked in real time with full transparency from point of receipt to delivery
  • Experienced staff using Six Sigma® methodologies to ensure the highest level of quality
  • Back-up/redundancy for disaster recovery
  • Compliance with GLBA, Fair Credit Reporting, SEC, and HIPAA
Approve and match with AP Automation
2020 guide OCR invoice scanning data capture

Seamless integration with your ERP

Palette’s Capture Solution seamlessly integrates with your ERP, which means that everything you do in Palette is automatically transferred.

  • For electronic formats, your supplier sends the invoice to a specified email address. Palette’s solution extracts invoice data and forwards it to your ERP.
  • For paper formats, intelligent OCR extracts the data from the scanned invoice and sends the data to your ERP or workflow.
  • Palette is trusted by banks and financial institutions in the US and Europe. Accreditations in the US include SOC1, SOC2, HIPAA, ISO 27001, GDPR, and PEPPOL.
Download our 2020 Guide to Invoice Capture

Flexible • Modular • Secure • Compliant

Improved structure for your supplier invoices

Maximize the automation of your invoice management by allowing the system to match invoices with purchase orders or contracts. Direct resources towards exceptions and free up time for higher-value work.

Save time and money for the entire organisation

Make it easier for both managers and employees to manage purchases, invoices, and expenses. Reduce your administration in the finance and purchasing departments.

Increased control and lower costs

When the purchase-to-pay process is automated, it’s easier to purchase the right product from the right supplier and for the right price. Approve the purchase order instead of the invoice and achieve full cost control before the purchase takes place!