SAP BUSINESS ONE

Have visibility that ensures accountability. Reduce cycle times. Grow without adding to headcount.

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AP Automation for SAP Business One

Engineered from the ground up with AP in mind, Palette’s Accounts Payable Automation for SAP Business One (SAP B1) boosts your investment in SAP by giving your staff flexible approval workflows, automated invoice processing, automated PO matching and much more.

“Email approvals mean I don’t have to learn
yet another dashboard.”

Tomas | CEO

Features – SAP B1 Accounts payable automation

AP Workflow

Using an automated workflow and a central dashboard, Palette automates the processing of PO- and Non-PO invoices within SAP Business One. If an invoice matches all of the criteria of an associated PO the system can transfer that invoice directly to SAP Business One for posting and payment.

  • Have visibility into Accounts Payable balances and payment/approval status
  • “Drag & Drop” approval workflows, ad hoc routing
  • Approvals are made directly in email or a mobile device
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“No more finger pointing! We can see where
the bottleneck is and address it.”

Cara | AP Manager

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2 & 3-way PO matching

Palettes unique cascading matching system can handle matching against purchase orders at the header or line level. In a “no match” situation, or if a non-PO invoice arrives, workflow takes over. This ensures the appropriate approver or exception handler promptly gets notification and access to the information needed to clear the exception, creating an effective SAP B1 workflow. Exceptions are flagged for reconciliation.

  • Invoices, purchase orders, and goods receipts are matched by the software
  • Match items at both the header or line level, whether it is 50 lines or 500 lines
  • Complete audit trail of approvals and communications become part of the transaction record

“The intuitive interface means fewer calls for
assistance from people using Palette”

Lisa | CIO

Recurring Invoices (or Contracts)

Repeated invoices are matched to account numbers or contracts, posted to the proper charge codes and approved for payment through SAP invoice processing automation. Reminders are sent when a contract is about to expire. If required, expenses are split between different departments.

  • Repeat invoices are matched to account numbers or contracts
  • Self-billing for contracts that do not have vendor invoices
  • Manages spending and renewal process
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“How do you enforce what’s in a binder? Palette ensures policies are followed on each and every transaction.”

Lawrence | CFO

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Archive & Audit

A step-by-step documented history of invoice transactions is recorded, including communications between internal staff and suppliers. Palette’s SAP Business One Accounts Payable software creates a complete, searchable archive for reference and auditing purposes.

  • Faster audit process
  • Provides basis of objectivity for investigations
  • Raises compliance standards for the entire organization

Benefits of integrating Palette’s AP automation software with SAP B1

Sustainability, efficiency and visibility – just to name a few of the positive impacts an ERP system has on an organization’s accounts payable processes. While an ERP system like SAP B1 stands strong on its own, there is so much more potential to capitalize on through integrating SAP Business One with AP automation software.

An ERP system in conjunction with Palette’s AP automation solution provides a plethora of benefits and advantages on different levels, extending the functionality of the ERPs core functionality. It streamlines an organization’s accounts payable processes and creates an automatic, flexible and intelligent SAP Business One workflow.

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Save time

Accounts payable invoice automation for SAP speeds up the capture, processing and approval of invoices significantly:

  • Character recognition software automatically scans headers and line-item data
  • 2 & 3-way matching is performed through a touchless process
  • Payables are routed through predetermined business processes

Higher accuracy & Streamlined processes

SAP Business One accounts payable automation processes on-average around 80% of all invoices straight-through capture to payment:

  • Eliminates human errors
  • Does not require the same level of oversight
  • Eliminates the risk of overpayment och duplicate payments
  • Automatic flagging of exceptions to be reviewed by designated approver
  • Streamlines reporting, budgeting and auditing, making them more efficient and accurate

Customized solutions

With Palette’s AP automation software, an organization can design their SAP AP workflows according to their needs and preferences. You determine the route and the designated approvers the invoices need to go past.

Better business relationships

Palette’s AP automation software makes it easy to serve and cooperate with supplier to maintain a long-lasting, meaningful relationship:

  • Supplier risk is reduced at all stages, from initial on-boarding to regular invoice payment
  • With a reduced risk of human error, the approval and payment process will always be performed on time helping you keep a good standing with suppliers
  • Approved suppliers can submit documentation and updates in a wide range of different document formats
  • The system will alert you to time-sensitive circumstances (e.g. upcoming contract renewals)

Improved access, monitoring and control

SAP accounts payable automation provides an organization with several advantages when it comes to access, monitoring and control:

  • No more paper invoices that face the risk of disappearing
  • Full access to the payment cycle from anywhere, at any given time
  • Easy sharing of data in real-time between departments and individuals within the organization
  • Automatic import and export of pertinent information
  • Simultaneous access to the system where you can decide who has access to what
  • Invoices not automatically approved for payments are flagged and automatically rerouted to designated approvers
  • Easy-to-follow electronic trail to identify exceptions and fraud

Improved insight & transparency

Integrating Palette’s AP automation software gives accountants and business leaders a keen insight into their SAP Business One accounts payable processes and the ability to:

  • See the big picture at a glance
  • Leverage exhaustive, real-time dashboard reporting of KPIs
  • Find, retrieve and present relevant data quickly
  • Focus on specific problem areas and identify solutions for improvement
  • Identify noncompliance with business rules and/or spending policies
  • Monitor performance and productivity of any AP individual, team or department

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Capitalize on early payment discounts

In some cases, suppliers will offer a discount for buyers who pay their invoice early. These potential discounts are often missed in a manual AP process due to its slow nature. 

Utilizing Palette’s AP automation solutions speeds up the invoice lifecycle, allowing you to capitalize on most early payment discounts.

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You also might be interested in

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Landstar benefits from automated invoice processing with Palette
Landstar System, Inc. is a transportation services company specializing in logistics and more specifically third-party logistics.
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4Service chooses to grow with Palette
4Service was founded in 2010 and is one of the Nordic region’s leading providers of facility management services in building, cleaning, property management, personnel restaurants and offshore.
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Clas Ohlson Automates AP with Palette
One of Sweden’s best-known retailers, Clas Ohlson, operates around 200 physical stores in Sweden, Finland, Norway, Germany, and England.

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