With all your vendors gathered in one centralized location in a purchase order management system, users won’t have to spend time digging for the required information. The requisition can be put together, clicked, and sent to the approval person in a fraction of the time compared to manual purchase order management. The approval person can then review the requisition and immediately sign off on it so it becomes an electronic PO, or deny it and include a comment on how it can be amended. The PO is then sent to the vendor.
This purchase automation takes place in real-time. Compare it to traditional paper forms where the order needs to be faxed, mailed, or scanned to create a digital form before forwarding it to the supplier – there’s a lot of time to be saved. It’s also easier to find the record of all actions taken due to the audit trail the purchase order software generates, so no more time is lost trying to track down missing orders or documents.