AP Automation

AP Automation in the Cloud with invoice processing, mobile approval workflows, complex PO matching, and audit trail.

Complete Accounts Payable Workflow

Eliminate manual data entry, have automated approval workflows to everyone in your organization who approves purchases, and have Palette’s matching engine automatically match POs.


Accuracy Rate
For Paper


Accuracy Rate For
Electronic Formats

“Before we deployed Palette, our invoicing system was labor-intensive and time-consuming for our staff. Automated processing has significantly increased our overall efficiency, shortened payment cycles, and helped to improve the manageability of transactions.”

Emily Grantham, AP Supervisor • Landstar System Inc.

Accounts payable automation

By using AI and capture automation, data is intuitively extracted from both paper or emailed invoices. 95% accuracy for paper, 100% for electronic formats. Eliminate manual data entry, manual errors and missed invoices. The invoice data capture process includes four steps:

  • OCR & extraction
  • Document classification
  • Data validation & quality control
  • Reporting & analysis

Paper and other manual based processes slow down the invoice approval process significantly and are prone to human error. Palette’s account payable software integrates with existing accounting systems, streamlining the invoice approval workflow of both PO- and non-PO invoices, making it easier by automatically directing your invoices to the designated approver. Once approved the invoices are forwarded to your ERP for payment. Flag invoices or line items and send them to approvers for review and approval.

  • Automatic notifications and reminders
  • No expensive coding or user licenses
  • Drag and drop functionality for ad hoc re-routing
  • Visibility into payment/approval status of invoices
  • Email approvals with one click functionality in mobile
  • Approvers get a complete package to review including invoice, PO, goods receipt and messages

Palette automatically matches your vendor invoices to internal or external purchase orders and goods receipts in a fully touchless process. POs and invoices can have hundreds of lines. The software eliminates manual searching and matching, allowing staff to focus on more high value tasks.

The supplier invoice archive and log is fully searchable. Get access to a complete time-stamped archive of all invoices with full visibility into approvals and approval messages.

Why choose Palette’s AP automation software?

With Palette’s AP automation software your organization can:

  • Receive invoice data electronically – eliminate manual data entry
  • Have invoice approvals that are automated with 1-click approval in email
  • Invoices and purchase orders matched by the software
  • Exception handling optimized to reduce cycle times
  • Complete time-stamped invoice log with archive

Benefits of AP Automation

You can expect the following AP automation benefits when using Palette:

Save time

Manual, slow and repetitive work – checking orders and entering data – is now fully automatic, executed in minutes of receipt.

Fewer errors

Eliminate manual errors and missing invoices.

Digitized documents as default

Going digital provides a plethora of benefits including saving space, easier handling, faster distribution and eco-friendly.

Increased productivity

By eliminating manual, repetitive tasks your teams have more time to spend on higher value work.

Make AP available from anywhere

Paper processes are limited in nature, having to be placed in the right in-tray or filed in the correct cabinet. Digital cloud-based processes can be done from anywhere 24/7.

Autonomy for the whole organization

With Palette’s automated invoice processing solution, these processes become accessible to everyone – not only finance. Setup business rules and roles to capture even the most complex approval processes.

Trusted by Banks

Palette is trusted by banks and financial institutions in the US and Europe. Accreditations in the US include SOC1, SOC2, HIPAA, GDPR, and PEPPOL.

Palette is a configurable, modules-based solution available on-premise or in the cloud.

  • Global solution for multiple ERPs, countries, currencies, and tax rules
  • Unlimited users—no user license costs
  • Bulletproof compliance control and minimal IT involvement

Seamless Integration with your ERP

Integration with NetSuite

Native tools to ensure that the business rules of your system, data control, and validation are applied to all data communication.

Integration with Dynamics 365

AP Automation for Dynamics 365 Finance and Operations and Dynamics 365 Business Central.

Integration with SAP

AP Automation that integrates with SAP Business One and SAP R/3.

Integration with Workday

With Palette’s standardized Integration to Workday enable a “plug and play” integration experience with minimal configuration.

Are you ready to take the next step?

Let us know what problem are you looking to solve.