Tips from the experts: faster implementation with right mindset
Automation is becoming a game changer in financial management and we see an increasing number of companies interested in making their procure-to-pay (P2P) processes more efficient. As with all investments and changes there are some uncertainties that companies need to address when starting a P2P transformation.
It can be challenging to draft the goals and the scope for a project and to get a realistic picture of the size of the investment without having a thorough understanding of the solutions that are available on the market. Optimal solution would be to study all the options out there and then to choose the best, but this approach is way too time consuming. So what to do in order to eliminate the uncertainties?
Tips from the experts
In order to get some answers we turned to two experts working with P2P transformation on a daily basis: Mr. Claus Andersen, Partner Sales Manager at Palette, and Mr. Rune Kjær Jensen, Sales Manager at documentpeople
, a subsidiary to Share IT. The companies have been working together over the last years and helped several customers to optimize and automate their procure-to-pay processes.
Help customers to calculate
Together, Palette and documentpeople developed a calculator to further support and streamline the decision-making process. The calculator allows companies to fill in information about their business and needs and in return they get a basic overview of what an automation of their P2P processes would cost them and what impact it would have on their business.
Having the right mindset
But according our experts it all boils down to one simple thing: Having the right mindset! Here are some practical tips for a successful IT implementation project.
- A P2P implementation doesn’t have to be a large and complex IT project. As a starting point, consider it as a regular project. You can always make changes and adjust the solution along the way. This way, the implementation runs smoother, and the time-span of a project can often be cut from months to only weeks.
- Make sure that the project team is informed well. It is important that everyone involved in the project contributes and knows the deadlines right from the beginning.
- Prepare well, and dare to challenge your current way of working. Companies often tend to tweak the solution to fit the old ways of working, rather than the other way around.