Palette Software was founded in 1993 in Stockholm and has offices in the United States and the Nordics. Palette solutions are available through a growing network of partners in some 50 countries in North America, Europe, and Australia.
Challenge
Finnish machine and equipment rental company Renta is still a new, but yet fast growing business. Due to the rapid growth of the business, Renta has had several ongoing projects at the same time. The company had an urgent need to set up automated processes for both purchasing and invoice processing. Renta wanted to create a streamlined and transparent purchase-to-pay process especially when it comes to equipment purchases.
Solution
Renta Group chose to automate the entire purchaseto-pay process with Palette’s SaaS solution. An invoice processing solution combined with a contract module matches recurring invoices directly to contracts. Equipment purchases are processed through Palette’s system against pre-approved and category-specific budgets.
Client Information
Customer: Renta Group
Branch: Rental industry
Area: Europe
Business system: Microsoft Navision
Invoices/year: 40 000
Employees: Over 200
Process automated: Invoice processing, contracts, purchase orders
A forerunner with digitised processes
Renta Group Oy is a Finnish machine and equipment rental company, which started operating in early 2016. The company has more than 200 employees and 28 offices in Finland. Renta grew its turnover to over 45 million euros during its second year of operating, and in 2018 they aim to expand internationally. Renta’s strategy is to be the most modern operator in its industry, which they put into practice through dynamic processes and digital services that enhance the customer experience.
”Our aim is to become a significant forerunner that reshapes the industry. What this also means is that from the very beginning we have set out to build our internal processes to match today’s requirements, as well as future objectives”, comments Lauri Matikainen, CFO of Renta Group Oy.
“During such a rapid growth of our business, we have had several ongoing projects at the same time. Therefore it’s been crucially important that in addition to invoice processing, we are also able to implement purchases through Palette’s system”
Lauri Matikainen, CFO at Renta Group
The entire process in the same system
Renta wanted to create a streamlined and transparent purchase-to-pay process especially when it comes to equipment purchases. All of the company’s equipment purchases go through Palette’s e-purchasing system. The automation of the entire purchase-to-pay process with Palette’s solution has brought Renta both cost- and process-related benefits.
”Equipment purchases are processed through Palette’s system against pre-approved and category-specific budgets. This improves predictability, and we are able to see the situation of investment budgets and deliveries in the system in real-time. This makes planning of investments and cash management significantly easier. it’s been crucially important that in addition to invoice processing, we are also able to implement purchases through Palette’s system”, says Matikainen.
Continuous development
Lauri Matikainen, CFO of Renta Group comments on the decision to choose Palette’s purchase-to-pay solution:
“”It’s important for us that our solution provider also acts as our development partner. We continuously develop our processes in cooperation with Palette. As requirements change along with our growth, a strategic partnership and a flexible solution that grows with us will support our business in the long run.”
Lauri Matikainen, CFO at Renta Group
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