Perryman benefits from automated invoice data capture with Palette

Headquartered in Houston, Pennsylvania, The Perryman Company is a manufacturer of titanium coil and bar products for the medical, aerospace, industrial and infrastructure markets.

The company was challenged with capturing vendor invoice data, having tried another solution and not being satisfied with the results.

Client Information

Customer: The Perryman Company

Branch:  Based in Houston PA

Area:  USA

Business system:  Aptean

Invoices/year:  25,000

Employees:  300 across the organization

Process automated with Palette:  Invoice Capture, Invoice Processing, Contracts, PO Matching

The Challenge for Perryman

Perryman processes 25,000 vendor invoices every year and have Aptean as their ERP. Manually entering invoice data was not only time consuming and resource intensive, manual errors and missed documents were also problematic. 

After exploring another software product, the company decided to look for another supplier because the process was too complex. Perryman contacted Palette in order to have a more streamlined system and an easier way to use invoice data capture solution.

The Palette solution also gives Perryman several modules that will reduce the workload of finance administrators. Automated purchase order matching will allow them to have a touchless process for matching POs to invoices. If the invoice matches the PO according to variance rules set by Perryman, within minutes.

Recurring Invoices and Matching to Contracts

The contract module allows the company to match recurring invoices to contracts for services. Repeat invoices such as rentals, phone, internet contracts and other utilities can be automatically matched to account numbers or contracts, posted to the proper charge codes, and approved for payment.

When the date is set for the renegotiation, extension or termination of a contract, the responsible person in the organization will be notified. The reminder e-mail includes information about the contract details and any actions that need to be completed.

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