Cypress Creek │ Case study │ Automated invoice management

Cypress Creek is an integrated solar company that develops and owns solar and storage projects. It’s the fourth largest utility-scale O&M provider in the US.

Switching from another system that was not satisfying their needs, the company was looking for an AP automation solution that would be able to handle the 275+ entities they manage including multiple solar sites.

The Challenge for Cypress Creek

Cypress Creek is a company with a lot of moving parts, including development, construction, asset management and operating divisions. Purchase orders needed to be automatically matched to incoming supplier invoices, and invoice data had to be captured. There was a need for approval workflow as well an audit trail for investigations into the multiple entities they manage.

“We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Rillion for the audit function, to handle enquiries for all of these accounts.”
– Gerry Trejo, Cypress Creek

Automated Invoice Capture

With Rillion the data from Cypress Creek’s vendor invoices is captured and validated automatically with a 98% accuracy rate. The invoices go to a queue, visible in the Rillion dashboard.

PO Matching

Rillion’s AP automation solution matches vendor invoices to Cypress Creek’s purchase orders. Onced matched, the invoice is automatically sent to Sage Intacct for payment. Only PO invoices with a variance are sent out in a pre-defined, digital approval workflow to approvers or supervisors.

Approval Workflow

An automated approval workflow sends non-PO invoices to project managers to approve via email, rather than having to enter the system. If an invoice goes over the tolerance level, the system automatically sends the approval to the supervisor.