AP Automation for Dynamics 365 Finance and Operations
Visible ▪ Flexible ▪ Intuitive ▪ Intelligent
- A great time saver
- Elimination of human error
- Increased visibility and control
- Seamless integration to Dynamics 365 Finance and Operations
Accounts Payable (AP) automation is an enterprise software that streamlines supplier invoice processing. For almost any organization, independent of size or industry, an AP solution reduces manual touch points and shorten processing time. Other benefits are elimination of human error due to paper processes, increased visibility of the approval process and better control over the full invoice to payment cycle.
Before the deployment of Palette’s solution, invoices received as PDF files had to be printed, approved, and coded before being passed to our Accounts Payable department for manual filing - all of which was extremely time-consuming and labor-intensive.
Jeff MacPherson, Financial Analyst • Canadian North Airlines
AP Automation for D365FO – How it works
Invoice data is captured automatically and distributed to your organization according to preset workflow rules. You can follow the invoice through the entire process, see the invoice status, and if needed send a reminder to approvers. When the invoice is posted and approved it’s transferred to Dynamics 365 for Finance and Operations for payment.
You get full control of your invoices, where they sit in the organization and what status they have. The search function in Palette make it easy to control the status of an invoice at any time.
Using an automated workflow and a central dashboard, AP Automation for D365FO automates the processing of PO and non-PO invoices.
- Gain visibility into accounts payable balances and payment/approval status
- “Drag & Drop” approval workflows, ad-hoc routing
- Approvals can be made directly via email or a mobile device
Automatic matching of invoices
Palette uses the purchase order number, contract number, reference or any other information on the invoice to generate an approval workflow and facilitate coding. Invoices that match a purchase order or contract within a set tolerance are sent to payment. Deviations referring to deliveries, price or any other reason are sent to the appropriate approver for manual validation. Read more about PO Matching
Recurring Invoices (or Contracts)
Repeated invoices are matched to account numbers or contracts, posted to the proper charge codes, and approved for payment. Reminders are sent when a contract is about to expire. If required, expenses are split between different departments.
- Repeat invoices are matched to account numbers or contracts
- Self-billing for contracts that do not have vendor invoices
- Manages the spending and renewal process for all your services
Learn more about automation of Recurring Invoices
Archive & Audit
A step-by-step documented history of invoice transactions is recorded, including communications between internal staff and suppliers. AP Automation for Dynamics 365 Finance and Operations creates a complete searchable archive for reference and auditing purposes.
- Faster audit process
- Provides basis of objectivity for investigations
- Raises compliance standards for the entire organization
Seamless integration to D365FO
Palette’s powerful integration capabilities enable a “plug and play” integration experience with minimal configuration.